Rowan students pursuing a doctoral degree or a master’s degree with a thesis requirement (or option) as part of their fulfillment for graduation are required to submit their thesis/dissertation to the Office of Graduate Research Services for final format approval. The Office of Graduate Research Services coordinates the final format review process and is responsible for ensuring that all theses/dissertations adhere to the format and style as prescribed in the Thesis & Dissertation Manual prior to final approval with the Registrar for graduation purposes.
Please note that thesis/dissertation approval is only one of the requirements for graduation. Students must also meet all requirements of the department or college in which they are enrolled as a student for graduation approval. Students should verify exit requirements as established by the department or college in which enrolled as a student.
Thesis & Dissertation Manual
The Thesis & Dissertation Manual is Rowan University’s official document which students must consult and adhere to regarding procedures, formatting, and submission of theses/dissertations as part of their graduation requirements. A great deal of time, thought, and effort on the part of many individuals has gone into the preparation of the manual, and students are urged to read it thoroughly as they prepare their document for submission.
In order to ensure consistency in format and style for all theses/dissertations completed by Rowan University students, documents will not receive final approval until they are properly formatted in accordance with the requirements prescribed in the manual. While every attempt has been made to cover or anticipate most issues dealing with the preparation of your thesis or dissertation, some questions or problems may arise. Should you need further clarification of any items addressed in the Thesis & Dissertation Manual, or for general inquiries, please email the Office of Graduate Research Services at email@example.com.
Thesis & Dissertation Submission Requirements
For purposes of format review and final approval of your thesis/dissertation document, please follow the submission requirements as outlined below:
Apply for graduation through the Rowan University Registrar.
Submit the required $75 Thesis and Dissertation Fee through the Rowan University Online Marketplace at the beginning of the term in which you plan to submit your thesis/dissertation for final format review. Payments must be made online here.
Upon payment of this fee, you will be enrolled in the required online Pre-Submittal Workshop administered through the Canvas learning management system, and will receive notification via email once your enrollment is complete. Please follow the instructions provided in the email to access the required workshop.
Following a successful defense of the thesis/dissertation (if required), all Master’s/Doctoral students must complete and seek corresponding signatures on the Thesis/Dissertation Approval Form (Part A and Part B).
Once all signatures have been acquired, please submit the following 2 items in PDF format to the Office of Graduate Research Services via the ProQuest ETD Administrator site, accessed through the Pre-Submittal Workshop.
Properly signed Thesis/Dissertation Approval Form
Properly formatted, advisor approved Thesis or Dissertation Document in PDF format
The new required online Pre-Submittal Workshop is provided to assist students in the preparation of their thesis or dissertation document for submission to the Office of Graduate Research Services for final format review and approval. The content is self-guided and organized into sections for easy accessibility, and includes sample pages as well as a video walk-through of formatting guidelines.
The Goals of the online Pre-Submittal Workshop are:
To provide information on the submission and review process, and address the format requirements for document approval.
To allow students to check their document for proper formatting prior to submission for final format review, in order to minimize the number of rounds of revisions required to receive final document approval.
To provide access to the ProQuest ETD Administrator for thesis/dissertation submission.
Students are encouraged to take full advantage of all of the materials available in the workshop as they prepare their thesis/dissertation. A clear understanding of the guidelines and requirements set forth in the Manual prior to submission to the Office of Graduate Research Services will save students considerable time and effort as they go through the final format review process.
Please note: Students must complete the Pre-Submittal Agreement within the required online Pre-Submittal Workshop in order to unlock the final module and gain access to the ProQuest ETD Administrator for thesis/dissertation submission.
To enroll in the Pre-Submittal Workshop, you must submit the $75 Thesis and Dissertation Fee. Please see the Thesis and Dissertation Submission Requirements outlined above for payment instructions.
ProQuest ETD Administrator
All theses and dissertations are required to be submitted for final format review through the ProQuest ETD Administrator site. The Rowan University ProQuest ETD Administrator site is accessed within the new required online Pre-Submittal Workshop once the student has completed the Pre-Submittal Agreement. Materials will not be accepted via email.
Theses/dissertations are accepted for review by the Office of Graduate Research Services on an ongoing basis. However, students must enroll in the required online Pre-Submittal Workshop at the beginning of the term in which they wish to submit their thesis/dissertation for final format review. Students are encouraged to submit their materials for final format review as soon as their defense has taken place in order to receive approval in a timely manner. Once submitted, it takes an average of 2 weeks for documents to receive final approval. Documents needing major revisions may take longer.
Prior to submission of materials for final format review, students should apply for graduation through the Rowan University Office of the Registrar by the deadline for the term in which they wish to graduate. Please be advised that a student’s official graduation date is determined by the term in which the final approval of the thesis/dissertation is received by the Registrar.
Thesis Approval Form
This form must be filled out by the candidate before the defense takes place and must be presented for the committee’s approval and signatures prior to submission to the Office of Graduate Research Services.
Dissertation Approval Form
This form must be filled out by the student before the defense takes place and must be presented for the committee’s approval and signatures prior to submission to the Office of Graduate Research Services.
Quick Guide: Thesis & Dissertation Format Checklist
The Thesis & Dissertation Format Checklist is to be used in conjunction with the Thesis & Dissertation Manual. The page numbers in parentheses refer to specific parts of the manual. Please make sure you have checked off all items on this list prior to submitting your document to the Office of Graduate Research Services for final document approval. Click here to download the Thesis & Dissertation Format Checklist.
Note: This checklist does not serve as a substitute for the Thesis & Dissertation Manual.
The thesis/dissertation final format review process is coordinated by the Office of Graduate Research Services: